Meeting Room, 15m2

Requirement for Hearing Augmentation to be confirmed. Videoconferencing systems and AV equipment are not required in all 15m2 meeting rooms, particularly where most use is for ad hoc meetings with BYO devices. Provision of equipment and services will need to be confirmed based on service requirements.

Additional Considerations:

• Video conferencing systems and AV equipment will be dependent on service requirements and local ICT policies. The display system, sound system, microphone, room and video conferencing control and supporting AV equipment must be carefully considered to provide a cohesive solution for users. Where a camera is provided for video conferencing the furniture layout should be considered to allow for visibility of users within the field of view.
• To support video conferencing, decor should be light/neutral and free from busy patterns within the camera view for optimal image quality.
• Room booking panels may be provided to suit service/facility approach to room scheduling.
• Occupancy will vary, with the total number of people that may be accommodated in the space dependent on furniture layout.
• Furniture and layout will vary to suit service requirements. Furniture considerations include provision of stackable chairs and folding tables to support reconfiguration of the layout for flexible use of the space.
• Floor boxes for services may be provided to support flexible use of the space. Location to be confirmed to suit service requirements.
• Acoustics to be carefully considered to ensure appropriate sound levels, particularly with video conferencing equipment provided, and to reduce noise transfer to/from adjacent areas for privacy and to reduce disruption. Background noise (e.g. from air conditioning) should be minimised. Hard surfaces may be covered to reduce reverberation as required.
• Where a meeting room is intended to be used with patients and/or family, additional features for staff safety (e.g. duress buttons, additional egress doors, etc.) may be considered to suit service requirements. An operational model for responding to calls from staff/patients will be needed to support the inclusion of a nurse call system and is to be determined based on service requirements.
• When used with patients and/or family in mental health settings, an alternative egress door should be provided. Where possible, equipment should be recessed into walls and finishes, fittings, fixtures and furniture should be suitable for mental health patients. All glazing (including external windows) is to be Grade A safety glass to comply with AS/NZS 2208 and AS 1288.
• Ready access to a telephone in an adjacent space may be required to answer pagers.
• An external outlook is desirable.